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Privacy Policy

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Last Updated: 21 August 2025

The Emmanuel-Westly Foundation for Peace ("we", "our", "us") is committed to protecting and respecting your privacy in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us through our website or communications channels.

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1. Data Controller

The Emmanuel-Westly Foundation for Peace is the Data Controller responsible for your personal data.

For any privacy-related queries, you can contact us at:
Email: emmanuelwestlyfoundationofficial@outlook.com

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2. What Personal Data We Collect

We only collect and process the personal data you choose to provide, which may include:

  • Phone numbers – if you wish to join our WhatsApp communications group.

  • Email addresses – if you subscribe to our newsletter.

  • Phone and/or email – if you contact us directly so we can respond to your enquiry through the "contact" form.

We do not collect any special category data or unnecessary information.

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3. Lawful Basis for Processing

We process your personal data based on:

  • Consent (Article 6(1)(a) UK GDPR): When you voluntarily provide your email or phone number for newsletters, WhatsApp communications, or direct contact.

  • Legitimate interests (Article 6(1)(f) UK GDPR): To respond to your enquiries and provide the information or services you have requested.

You may withdraw your consent at any time by contacting us using the details above.

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4. How We Use Your Data

Your information will only be used for:

  • Sending updates, newsletters, and communications you have subscribed to.

  • Adding you to our WhatsApp communications group if requested.

  • Responding to your direct enquiries.

We will not use your data for any automated decision-making or profiling.

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5. Data Sharing and Transfers

We do not sell, trade, or share your personal data with third parties for marketing purposes.
Data may only be shared:

  • If required by law or legal obligation.

  • With trusted service providers (e.g., email or communications platforms) solely for delivering our services, and always in compliance with UK GDPR.

We do not transfer your data outside the UK unless adequate safeguards are in place.

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6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes described in this policy or to comply with legal obligations.

  • If you unsubscribe from our newsletter or WhatsApp group, your data will be deleted within 30 days.

  • Direct enquiries will be stored no longer than 6 months after resolution, unless legally required otherwise.​

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7. Data Security

We implement appropriate technical and organisational measures to protect your personal data from unauthorised access, loss, misuse, or disclosure.

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8. Your Data Protection Rights

Under the UK GDPR, you have the following rights:

  • Access – to request a copy of your personal data.

  • Rectification – to request corrections to inaccurate or incomplete data.

  • Erasure – to request deletion of your data ("right to be forgotten").

  • Restriction – to request we limit how we process your data.

  • Data portability – to request we transfer your data to another service.

  • Withdraw consent – at any time, without affecting the lawfulness of processing prior to withdrawal.

To exercise your rights, contact: emmanuelwestlyfoundationofficial@outlook.com

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You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO):
https://ico.org.uk/make-a-complaint/

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9. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date.

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